Fixed Asset Officer

Core Responsibilities:

Fleet Administration & Record Management

• Ensure compliance with Group Fleet Management policy, including the oversight of all company fleet, demo, and loaner vehicles.
• Administer fleet and fuel management systems.
• Maintain accurate and up-to-date records for each vehicle (e.g., registration, insurance, titles, licensing, tax documents, and inspection records).
• Ensure site administrators are complying with the required administration requirements of Fleet Management Policy, including appropriate document filing and processing.
• Track and record driver assignments and driver registry.
• Manage and maintain the Fixed Asset Register, ensuring accuracy and completeness at all times, including the timely addition and removal of assets and clearance of obsolete, disposed, or decommissioned items.

• Track preventive maintenance, inspections, and repairs to minimize downtime and extend vehicle lifespan.
• Monitor fuel usage, maintenance expenses, and fleet budgets, identifying cost-saving opportunities.
• Produce fleet-related reports as assigned.
• Support the HR and Safety departments with driver violation reports and incident documentation.
• Support Security & Loss Prevention and Inventory Controllers in fleet-related audits and counts.

• Monitor and document all on-site accidents and incidents involving staff, customers, contractors, and visitors, ensuring timely and accurate reporting.
• Serve as the primary liaison with the insurance company, submitting all required documentation for accident and insurance claims in a complete and timely manner.
• Follow up on all open insurance claims to ensure resolution and closure.
• Ensure all company vehicles are added to or removed from the insurance listing promptly upon acquisition, disposal, or change in status.
• Maintain an accurate and up-to-date insurance schedule for all fleet vehicles at all times.

• Coordinate vehicle breakdowns and accident management, including arranging tow services.
• Promote safety programs to promote responsible vehicle use.
• Serve as the primary point of contact for drivers regarding vehicle issues, policy questions, and maintenance requests.
• Coordinate, where required, the vehicle de-fleeting process, including selling or auctioning end-of-life vehicles and ensuring proper transfer of titles.
• Assist in the process of vehicle acquisition, including researching models, obtaining quotes, and coordinating deliveries.
• Identify opportunities for process improvement.
• Attend all required learning and development programs.
• Any other related assignments and projects assigned.

• A minimum of a 2-year university degree.
• Over 2 years’ experience in administration and fleet management or administration. 
• Ability to travel between locations in Jamaica to support site-based fleet audits
• Must be able to operate Microsoft Office software (Outlook, Excel, Word, and PowerPoint) at a progressive level. 
• Highly detail-oriented.

Please Note: Only Shortlisted Candidates Will Be Contacted. Thank You For Your Applications!