Jamaica Observer Media Group - Administrative & Special Projects Coordinator

Kingston, Jamaica

Full Time

Marketing and Communications

Experienced

Administrative & Special Projects Coordinator

This role ensures the smooth functioning of the department and contributes to the successful execution of marketing initiatives by handling administrative tasks and coordinating special projects.

Duties & Responsibilities

Provide administrative support to the marketing department, including booking internal and external ads
Assist in preparing reports, presentations, and other documents as required.
Maintain and organize department files, records, and documentation.
Coordinate logistics for marketing events, campaigns, and special projects, including venue selection, vendor management, and on-site coordination.
Collaborate with internal and external stakeholders to ensure seamless execution of events and projects.
Manage project timelines and ensure deliverables are completed on time.
Collaborate with other departments and teams to ensure effective communication and coordination for marketing initiatives.
Liaise with creative, digital, and content teams to gather necessary assets and materials for projects.
Coordinate with external agencies and partners as needed for project execution.
Serve as a point of contact between the marketing department and other departments for administrative and project-related matters.
Take the lead on assigned special projects, ensuring their successful planning, execution, and completion.
Conduct research, gather information, and analyze data to support special project objectives.
Develop project plans, set milestones, and monitor progress to ensure timely completion.

Qualifications & Experience Required

Diploma or Bachelor's Degree in Business Administration, Project Management, Marketing, or a related field is preferred.
Minimum 2 years’ experience in Marketing or Admin.
Excellent written and verbal communication.
Strong organizational skills for managing multiple tasks, deadlines and priorities effectively.
Familiarity with project management principles, methodologies, and tools is beneficial as well as experience in planning, executing, and monitoring projects, tracking progress and ensuring deliverables are met.
Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) is essential.

Please note only shortlisted candidates will be contacted. Thank you for your application!

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Jamaica Observer Media Group - Administrative & Special Projects Coordinator

Apply for this position