ATL Automotive - Senior Accounting Officer

Kingston, Jamaica

Full Time

Accounting and Finance

Mid Level

Senior Accounting Officer

Core Duties & Responsibilities:
Weekly/Fortnightly Payroll Processes:

Review and process the Fortnightly and Casual Payrolls for both Automotive and Autobahn.
Review the Payroll Adjustment Forms and ensure that they have been approved by the appropriate managers and accompanied by the required documents.
Distribute the approved Payroll Adjustment Forms and ensure that they are processed accurately and in accordance with the company’s policies and taxation laws.
Review the calculations and pay adjustments for new joiners, promotions, transfers, and leavers into the payroll system (IPS) for accuracy.
Review the payroll reports and data processed for completeness and accuracy.
Ensure that the control sheet reconciles to the payroll reports in the payroll system (IPS).
Upload all Fortnightly payments and submit payroll reports for final approval by management before the eve of the authorized pay date.
Ensure that all Fortnightly and Casual salary payments are approved on a timely basis.

Monthly Payroll Processes:

Prepare and Process Monthly Payrolls.
Ensure that Payroll Adjustment Forms are processed accurately and in accordance with the company’s policies and taxation laws.
Calculate and process pay adjustments for new joiners, promotions, transfers, and leavers into the payroll system (IPS).
Compile and process overtime sheets, commissions, incentives, and other key data into the payroll system.
Ensure all overtime, incentives, and commissions are processed accurately, in accordance with the employees’ contract, and are appropriately authorized.
Ensure that all leave benefits, i.e., vacation, sick, holiday, and maternity, are calculated in accordance with the payroll laws and accurately recorded.
Compile and process salary deductions into the payroll system and ensure all compulsory deductions, such as pension and medical, are accurately recorded.
Compile and process only approved voluntary deductions into the payroll system to ensure compliance with the company’s policy.
Ensure the completeness and accuracy of the payroll for both Line Staff.
Prepare all payroll reports for review on or before the eve of the authorized pay day.
Ensure that all staff payments are remitted to the correct bank accounts on or before the eve of the authorized pay date.
Prepare all payroll amendments for payment no later than two days after the authorized pay date.
Ensure adequate and appropriate payroll controls are in place and report discrepancies or inefficiencies to the Group Finance Manager.
Ensure that payroll data is electronically scanned and/or filed in a timely and accurate manner for future reference.
Prepare, review, and file the net pay and payroll journals, accrued bonus, and group life plus medical expenses paid.
Review and prepare payroll schedules monthly and ensure reconciliation with the accounts in the general ledger.
Prepare, file, and pay for statutory deductions (S01s), contractor’s levy, and withholding taxes for Automotive and Autobahn.
Prepare and upload salary deduction payments for the Group.
Prepare and submit NHT Deduction Payments via NHT Online Portal on the day of the final payroll for the month.
Generate and prepare pension payments for the Group. Submit payment and ensure approval before the 7^th working day of the following month.
Submit approved lunch payment for Line Staff.
Prepare payments for Group Life and Medical Payment on the last working day of each month.
Prepare the payroll deadline schedule and forecast on the last working day of each month.
Prepare overtime and monthly payroll reports on the first working day of the following month.
Prepare and upload Motor Vehicle Upkeeps for staff on or before the 15^thof each month. Ensure approval is completed within the said period.

Annual Payroll Processes:

Generate and file Statutory Deductions S02s for the Group.
Generate S02s for Automotive Holdings Payrolls and submit for filing to outsource providers.
Prepare Bonus File for all staff and ensure all payments are properly calculated, reviewed, and appropriately approved.
Prepare vacation leave schedule and ensure reconciliation with the general ledger.

Ad Hoc Tasks:

Prepare individual or group salaries report upon request of management.
Create payroll codes for payments or deductions as required.
Prepare refund payments for savings club withdrawals, pension refunds, etc.

Other Duties:

Supervise the payroll team members, conduct on-the-job training, and performance appraisals.
File documents accurately to ensure easy retrieval.
Use office time and other resources most efficiently.
Ensure that a high degree of confidentiality and transparency is exercised.
Perform any other duties that may be required from time to time in keeping with the scope and competency.
Preserve the good name and reputation of ATL Automotive Limited and ATL Group, in general, through demonstration and practice of the highest standards of ethical conduct
Review and Processing of bi-weekly and monthly payrolls for both Automotive and Autobahn – Line Staff.
Preparation and Processing of Executive Payrolls and Automotive Holdings.
Maintenance of payroll information and ensuring that the employees’ pay and tax records are accurate and in accordance with the company’s policies and the taxation laws.
Review and Preparation of payroll reports from the payroll system and payroll journals in the accounting system.
Preparation of payroll schedules and ensuring reconciliation to the general ledger accounts.
Prepare and upload approved salary payments, deductions, and reimbursements.
Prepare, file, and make statutory deduction, withholding tax, and contractor’s levy.
Resolving payroll discrepancies.

Qualifications and Experience Required:

First degree in Accounting/Management Studies or ACCA Level 2.
Knowledge of payroll policies and procedures and taxation laws.
Strong skills in using and understanding the flow of transactions in the payroll system (IPS).
Proficiency in Microsoft Excel and data entry.
High degree of professionalism and confidentiality.
Organizational, analytical, and decision-making skills.
At least three (3) years of working experience within the payroll and/or accounting environment.
At least two (2) years of working experience in a supervisory role.

May be required to work weekends and/or extended hours to meet reporting deadlines.

Please Note: Only Shortlisted Candidates Will Be Contacted. Thank you for your application.

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Do you have at least a First degree in Accounting/Management Studies or ACCA Level 2?*

Do you have strong skills in using and understanding the flow of transactions in the payroll system (IPS)?*

Have you gained at least three (3) years of working experience within the payroll and/or accounting environment?*

Do you have at least two (2) years of working experience in a supervisory role?*

Are you computer literate with computer applications and software, including Windows, Excel, Access, and Outlook?*

Are you proficient in Microsoft Excel and data entry?*

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ATL Automotive - Senior Accounting Officer

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