ATL Automotive - Operations Administrator
Montego Bay, Jamaica
Full Time
Automotive
Entry Level
Operations Administrator
Central hub of administration and operational coordination for the assigned location. Supporting the Senior Management team to maintain a healthy and supportive working environment for all team members within the location.
Core Responsibilities:
Document Preparation and Data Management
- Maintain and update company databases, filing systems, and records (both digital and physical) with a high degree of accuracy.
- Utilize software tools (e.g., Microsoft Office 365, Google Workspace, CRM, ERP systems) to manage information and streamline processes.
- Support the Group Fleet Administrator on all requirements and policies for the location.
- Record and complete incident reports.
- Prepare reports as requested within areas of responsibility.
- Ensure location maintains proper time-clock logs or any HRIS updates.
Team Coordination and Support
- Act as a liaison between different teams to facilitate communication and project coordination.
- Assist with onboarding new hires, preparing workspaces, and coordinating training schedules.
- Schedule and support interviews on location
- Provide alerts to managers on important team milestones and support required actions.
- Coordinate and support the organization of location events, meetings, and conferences.
- Provide updates and insight into team member sentiment and ways to improve the work environment, engagement, and morale.
- Be the central liaison to the Group HR department on HR related matters, especially related to team morale and working conditions.
Facility Administration and Coordination
- Supervise facility team at location, including facility technicians, office attendants, or other support and ancillary workers.
- Track and monitor updates on facility works, following up with facility techs, and/or external contractors.
- Coordinate procurement of office and cleaning supplies
- Help manage vendor relationships, including sourcing, onboarding, and processing invoices.
- Oversee location concierges in the execution of their administrative responsibilities.
General Leadership Administrative Support
- Assist in the coordination of operational projects and initiatives.
Minimum Qualification, Experience, and Competency Required:
- Associate’s degree preferably in business, accounting, or operations.
- Over 2 years’ experience in a similar capacity.
- Must be able to operate Microsoft Office software (Outlook, Excel, Word, and PowerPoint) at a progressive level.
- Strong Interpersonal, written, and verbal communication skills.
- Service-oriented, with a warm and hospitable presence.
- Attention-to-detail.
- Highly organized.
Please Note: Only Shortlisted Candidates Will Be Contacted. Thank you for your application!
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