Exclusive Island Tours Limited (Bahamas) - Accounts Payables Agent
Nassau, New Providence, Bahamas, Bahamas
Full Time
Finance
Entry Level
Accounts Payables Agent
Job Scope/Summary:
The Payables Agent is responsible for managing and processing all outgoing payments for the company. This includes verifying invoices, matching them with purchase orders/contracts, ensuring timely payments, vendor reconciliations and maintaining accurate records of all financial transactions. The role requires effective communication with both internal departments and external vendors to resolve discrepancies and ensure smooth payment operations.
Key Responsibilities:
Invoice Verification
- Review, verify, and process invoices, ensuring accuracy and compliance with company policies.
- Investigate and resolve any discrepancies in invoice amounts or missing documentation.
- Code and enter invoices into the accounting system.
Payment Execution
- Prepare and process payments accurately and on time.
- Manage recurring payments such as utilities and subscription services.
- Monitor and prioritize payment deadlines to maintain good vendor relationships.
Vendor Management
- Maintain and update vendor files to include contact information.
- Monthly preparation of vendor reconciliations.
- Serve as the primary point of contact for supplier inquiries, addressing questions and resolving issues promptly.
Record Keeping
- Maintain accurate records of all payables and related documentation, adhering to organized filing systems.
- Ensure that all transactions are properly recorded in the accounting system.
- Assist in month-end and year-end closing processes by preparing reports and reconciling accounts payable balances.
- Ensure the accuracy and completeness of financial documents for auditing and tax compliance.
Ad-hoc Responsibilities
- Perform any other related duties as assigned to support the accounting department's goals.
Qualification & Experience:
• Associate’s or bachelor’s degree in accounting, Business Administration, or related field
• A minimum of 1 year’ experience in accounts payable.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Excel.
Skills:
• Strong knowledge of accounting principles and accounts payable processes.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills to manage internal and external relationships.
• Ability to work independently and as part of a team in a fast-paced environment.
• Problem-solving skills to resolve payment discrepancies efficiently.
Please note: Only shortlisted candidates will be contacted. Thank you for your application!
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